Company Secretary job descriptions may be found amongst the personnel files of every type of organization. Most organizations in India require the role of a Company Secretary and only a duly qualified person can perform such a function.
As per Section 383A of Companies Act, 1956, every company whose paid up share capital is five crores and more, they need to employ a Company Secretary as a full time employee. The legalities of every firm need to be looked into and even for companies which have a smaller share of paid up capital, they need to have compliance certificates issued by practicing company secretaries.
The job description of a Company Secretary would show that it is a multifaceted role since one needs to have knowledge about each function that exists in an organization. Such a role requires one to assume responsibility of the legal aspects of all functions and to ensure that every activity of an organization is legally sound.
Most of the role of a Company Secretary consists of financial or legislative matters of an organization. When a company decides to go public, there are many legal and governance issues that need to be looked into and here is where a Company Secretary’s role becomes paramount. The annual statements which are issued to the stock exchange can only be signed by a Company Secretary; again, audit results which are issued also need to be signed by a CS, thus indicating the responsibility and importance that such a role evokes.
No matter which sector or industry a Company Secretary is employed, his or her role consists primarily of looking into governance mechanisms and structures of an organization and ensuring corporate conduct in board or shareholder meetings. The decisions which are taken in such meetings need to comply with the legal and regulatory requirements as well as listing requirements on the stock exchanges. The induction of trustees and training of non-executives, issuance of reports and circulars to shareholders, employee benefits schemes administration – they all fall within the purview of a Company Secretary’s job description. They also need to look into insurance administration, contracts that are signed with buyers, suppliers or customers, the various risks associated with an organization’s business, property administration and financial accounting statements all need to be scrutinized by a Company Secretary to ensure legal soundness of the same. They are also important members to confer with in matters of corporate planning and strategizing.
Thus, the Company Secretary job description is a comprehensive one and includes overseeing of legal and governance aspects of all functions within an organization.
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